Set Up DockBeacon
Set up DockBeacon without a sales call
DockBeacon is designed to be set up by an owner, supervisor, or office admin. Start with one van, review the checklist, add recommended cleaning gear and supplies, then use the daily check to see which vans can leave.
Need help explaining this to your crew? Use the crew rollout guide.
Step 1 - Add your first van
Each van gets its own daily check. Start with the van your crew uses most often, then add the rest after the routine feels right.
Name them in a way your team already understands, such as Van 1 - North, Van 2 - Downtown, or Backup Van.
Step 2 - Use the starter checklist
Keep the checklist focused on items that decide whether the van can leave. You can tighten wording and route-specific items later.
- required gear
- supplies the crew needs
- PPE
- keys and access items
- open blockers from yesterday
Step 3 - Run the first check
Run one real daily van check before a crew leaves. Failed items can require notes, create issues, and become dispatch blockers when the item is critical.
The check should answer one practical question: can this cleaning van leave, or does something need to be fixed before dispatch?
- van safe to leave
- fuel enough for route
- keys and access ready
- required gear loaded
- supplies and PPE ready
Step 4 - Add gear and supplies later
After the first Morning Dispatch, add only the gear, supplies, proof settings, reports, and team details that improve dispatch decisions.
- backpack vacuum
- disinfectant
- trash liners
- gloves/PPE
- keys/access cards
Example first checklist
Start with items that would actually delay a route.
Most teams should start by tracking required vacuums, floor tools, chemicals, liners, PPE, and open issues. You can make the checklist more specific after the first week.
Blocked vans
What to do if a van is blocked
A blocked van needs a decision before crews leave. Fix the blocker, restock the supply, review the maintenance concern, or use a controlled dispatch override only when appropriate.
Replace missing gear from storage before the van leaves.
Restock low or out supplies that are needed for the first job site.
Review maintenance concerns before dispatch when safety or reliability is unclear.
Assign the fix so the blocker does not become a shared problem that no one owns.
Use a controlled dispatch override only when the owner or supervisor has reviewed the risk and decided the van can leave.
Trust and billing
Start with your first van.
Use the presets, run one daily check, then review alerts and reports when your first blocker shows up.